Visa Information - Student / Work / Family / Short Visit Visa - Poland Embassy in New Delhi India

Visa Information - Student / Work / Family / Short Visit Visa - Poland Embassy in New Delhi India

IMPORTANT NOTICE

Please be informed that from 12th of March 2018 onwards in case of National visa applications for study and work passport collection may be done only personally by the applicant.

WARNING

Dear Applicants, please do not take any advice or help from strangers claiming to have „connections” in the Embassy. If you have been approached by anyone who offers illegal activities like “speed visa processing”, “preparing an appeal letter”, “arranging additional documentation helpful to obtain a visa”, etc. please report such a fraudulent person immediately to the Embassy.

Information for the visa applicants

Appointments for visa registrations for the Consular Section in New Delhi are opened in the e-konsulat visa system twice a week: on Tuesdays and Fridays at 3pm. Opening new slots is a subject to general availability/limits per day. Registration a visa application for a different purpose than indicated in the type of a visa, making corrections or changes in the visa application after completing the registration will cause a visa refusal. If any mistake is found in the application before applying for the visa it is necessary to email a request to the Consular Section to cancel the registration. New registration for the same person will be applicable only after 24h from the cancellation date. It is not allowed to register one applicant for different appointment dates. Please register visa applications carefully and with proper attention.

FROM THE 11th JANUARY 2016 VISA FEE IS 4400 INR

COMMON INFORMATION SHEET FOR SCHENGEN VISA APPLICANTS IN INDIA (click here)    

      

The Consular Department of the Embassy of the Republic of Poland in New Delhi accepts visa applications of the citizens residing in Afghanistan, Sri Lanka, Bangladesh, Bhutan, The Maldives, Nepal and the following states of India: Himachal Pradesh, Uttaranchal, Uttar Pradesh, Madhya Pradesh, Jammu-Kashmir, Punjab, Haryana, Delhi, Rajasthan, Bihar, Chattisgarh, Jarkhand, West Bengal, Odisha, Sikkim, Asam, Tripura, Mizoram, Arunacal Pradesh, Nagaland, Meghalaya, Manipur  and stateless persons.

The General Consulate of the Republic of Poland in Mumbai accepts visa applications of Indian citizens residing in the following states of India: Maharashtra, Goa, Kerala, Karnataka, Andhra Pradesh, Telangana, Tamilnadu, Pondichery, Gujrat, Lakshadveep, Daman and Diu, Dadra and Nagar Haveli, Andaman and Nicobar Islands.

www.mumbai.mfa.gov.pl 

 

Online visa registration - eConsulate 

1. Do I need a visa to enter Poland?

2. What kind of visa do I need?

3. Where should I apply?

4. Visa application step by step.

5. The purpose of the trip.

6. What documents should I submit?

7. What is the visa processing fee?

8. Do I need to submit the application in person?

9. Can the application be sent by post or courier?

10. How can I appeal against the visa decision?

11. Additional queries.

1. Do I need a visa to enter Poland?

The citizens of India, Afghanistan, Bangladesh, Nepal, Sri Lanka, Maldives and Bhutan require visa to enter Poland.

We would like to inform that from 5th February 2014, the Official, Service and Diplomatic Passports would be required for registration through our website: https://secure.e-konsulat.gov.pl/.

After registration, the print out of application along with all necessary documentation should be submitted  in the Consular Division of the Embassy of the Republic of Poland in New Delhi. 

2. What kind of visa do I need?

Embassy of the Republic of Poland issues two types of visa:

Schengen visa:

"C" visa which is for a stay up to 90 days per 180 days in Schengen area,

The visas can be issued either as single, double or multiple entry visa. The double or multiple entry visas can only be granted for frequent travellers (for example businessman with previous Schengen visas) or when the applicant has attached the documents (ticket reservations) proving that he/she will be leaving the Schengen area during the planned trip.

                  

Please note:

The multiple entry visa is not necessary if you plan to travel within the Schengen area only. 

National "D" visa: long term visa for a stay over 90 and up to 365 days in Poland. Please note that the national visa allows to stay in other Schengen countries for up to 90 days per each 180 days.

The National visa is usually granted as multiple entry visa.

3. Where should I apply?

INDIAN, MALDIVIAN, BHUTANESE and AFGHANI PASSPORTS

The Embassy of Poland in New Delhi accepts visa applications from holders of valid Indian, Maldivian, Bhutanese and Afghani passports.

BANGLADESH PASSPORTS

For Polish national visa please apply in the Embassy of the Republic of Poland in New Delhi.

For Schengen "C" and "A" visas Bangladesh nationals residing in that country, planning to travel to Poland, should submit their applications at the Embassy of Sweden in Dhaka:

House 1, Road 51

Gulshan 2, Dhaka,

Phone: 880-2-8833148-49

www.swedenabroad.com/dhaka

Opening hours: Sunday, Monday, Wednesday and Thursday 09.00 - 13.00

SRI LANKAN PASSPORTS

For Polish national visa please apply in the Embassy of the Republic of Poland in New Delhi.

For Schengen "C" and "A" visas, Sri Lanka nationals residing in that country, planning to travel to Poland, should submit their applications at:

VFS Switzerland counter at the World Trade Center (WTC), Level 6, Echelon Square, Colombo 1.

Tel. +94 11 469 08 99, Mail: info.switzerlandsl@vfshelpline.com 

There is also a VFS office at 89, Brown Road, Jaffna.

Tel. +94 21 492 21 50

More information on VFS website: www.vfsglobal.ch/Switzerland/Srilanka

NEPALI PASSPORTS

For Polish national visa please apply in the Embassy of the Republic of Poland in New Delhi.

For Schengen "C" and "A" visas Nepali nationals residing in that country, planning to travel to Poland, should submit their applications at the Embassy of Switzerland  in Kathmandu:

Jawalakhel, Ekanta Kuna, Lalitpur / Kathmandu

Tel.: +977 1 552 49 27, 552 49 28

Fax: +977 1 552 53 58 

Consular Section

Tel.: +977 1 554 92 25

Fax: +977 1 554 92 24

http://www.eda.admin.ch/kathmandu

Opening hours

Monday–Friday 10:00–12:00

4. Visa application step by step.

Register on-line at http://www.e-konsulat.gov.pl/ system and schedule an appointment in the Consular Division.

Please note:

The visa application form cannot be submitted to the Consular Section earlier than 3 months before the planned departure date.

Online registration is obligatory for all applicants, including diplomatic and service passports' holders.

To register:

1. go to http://www.e-konsulat.gov.pl/
2. choose: for travel up to 90 days - Schengen Visa Register form / for travels from 91 to 365 days - National Visa Register form
3. verify image
4. choose date of appointment
5. fill in the application form and submit
6. print out the application form and confirmation page

Please note:

The time given for filling in the on-line application is 20 minutes.

Appointments are available on the shown dates only.

If you have submitted an application form but cannot print it out please contact the Consular Division by email  at newdelhi.amb.wk@msz.gov.pl - subject: "visa application form printout". Please specify the date of appointment and the name and passport number of the applicant. The form will be sent to you in pdf version.

In case of payment of visa fees for the applications lodged in General Consulate of the Republic of Poland in Mumbai please contact them directly.

Submit the application IN PERSON on the appointment date and time. A short interview will be conducted by consul on the same day.

Exceptions:

The Consular Section accepts the applications submitted by an authorized person if the authorization letter is attached in case of:

•  business visa
•  training visa (only in case of full time employees delegated by their employer to take part in the training)
•  applications of persons who have traveled to Schengen area in the last 2 years
•  minors (less than 18 years old) and seniors (over 60 years old)
•  tourist travelling in organized groups

However, in some cases the applicant may be interviewed on the phone or requested to come in person for an interview within 14 days of the appointment date.

In exceptional cases please contact the Consular Division by email at newdelhi.amb.wk@msz.gov.pl - subject: "visa application - personal submission". Please specify in detail the reasons for your request to waive the requirement to submit the application in person.

The visa processing time.

According to the Schengen Visa Code the processing time can take up to 14 working days.

In some exceptional cases the processing time can be prolonged up to 30 days.

For visa decision status check HERE.

The passport can be collected (personally or by an authorised person) every weekday from 3 to 4 p.m. at the Consular Division.

5. The purpose of the trip

The purpose of the trip does not indicate the type of the visa. The Polish national visa is usually good for those travelling to undertake studies and employment and also those who want to spend more than three months with their families and friends.

The Schengen visa is good for business visits, tourism, short private visits, participation in conferences, cultural and sports events. It can be issued either as single, double or multiple entry visa depending on the purpose of the trip.

Examples of the purpose of the trip:

•  business
•  tourism,
•  visiting family and friends,
•  political, scientific, cultural, sports or religious events,
•  studies,
•  employment,
•  other.

6. What documents should I submit?

Important  information on travel and medical insurance

Starting from the 1^st of October 2013, in order to obtain a visa to the Schengen State the applicants need to provide the Travel Medical Insurance in accordance with the Schengen States Consular Representations’ Approved List Of Indian Travel Insurance Companies Providing Travel Medical Insurance For Schengen Visa Procedure.

The Travel Medical Insurance policies issued by Indian Travel Insurance Companies that are not on the list and are issued after the 1st of October 2013 will not be accepted.

The Travel Medical Insurance policies issued in Nepal, Bangladesh, Bhutan, Sri Lanka, Poland and other states will be accepted and verified on a case-by-case basis.  The list of approved Indian Travel Insurance Companies can be found here. Please check regularly for updates.

Information for senior citizens:

Please take note of the restrictions regarding the age groups provided on the list of approved Indian Travel Insurance Companies. If it is not possible to obtain the insurance policy in India for your age group, you can obtain the insurance in any other country including Poland.

List of documents to be presented by visa applicants:

• for travel up to 90 days - Schengen Visa can be found here.
  
• quick Checklist for Schengen Visa can be found here
  
• for travels from 91 to 365 days - National Visa can be found here
  
• quick Checklist for National Visa can be found here.
  
• holder’s of Temporary Residence Permit can be found here.
  
• for applicants married to Polish citizens can be found here.
  
• for applicants related to EU/EES and Swiss nationals can be found here.
  
• Information on employment visas can be found here. 
• Information on visa application photograph can be found here.
• Information on necessary financial means can be found here.

7. What is the visa processing fee?

The visa processing fee for all types of visas is 4 400 INR. The fee is not refundable.

Payment in cash or bank transfer.

In case of payment of visa fees for the applications lodged in General Consulate of the Republic of Poland in Mumbai please contact them directly.

 

Information on discounts:

SCHENGEN VISA:

- Children from the age of 6 years and below the age of 12 years - 2600 INR.

- The Schengen visa fee is waived for applicants belonging to one of the following categories:

•  (a) children under six years;
•  (b) school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training;
•  (c) researchers from third countries travelling for the purpose of carrying out scientific research as defined in Recommendation No 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issue by the Member States of uniform short-stay visas for researchers from third countries travelling within the Community for the purpose of carrying out scientific research;
•  (d) representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organizations;
•  (e) family members of the citizens of the European Union (as well as Switzerland and EFTA countries).

Please note:

In order for the visa fee to be waived it is necessary to show the original document confirming the facts mentioned above (e.g. the original Polish marriage cetificate, valid student card, employment certificate from the university, marriage/birth certificate issued in the relevant EU country).

NATIONAL VISA

The National visa fee is waived for family members of the citizens of the European Union (as well as Switzerland and EFTA countries).

Please note:

In order for the visa fee to be waived it is necessary to show the original document confirming the facts mentioned above (e.g. the original Polish marriage/birth certificate, marriage/birth certificate issued in the relevant EU country).

8. Do I need to submit the application in person?

Visa applications should be submitted by the applicant IN PERSON.

Exceptions:

The Consular Section accepts the applications submitted by an authorized person if the authorization letter is attached in case of:

•  business visa
•  training visa (only in case of full time employees delegated by their employer to take part in the training)
•  applications of persons who have travelled to Schengen area in the last 2 years
•  minors (less than 18 years old) and seniors (over 60 years old)
•  tourist travelling in organized groups

However, in some cases the applicant may be interviewed on the phone or requested to come in person for an interview within 14 days of the appointment date.

In exceptional cases please contact the Consular Division by email at newdelhi.amb.wk@msz.gov.pl - subject: "visa application - personal submission". Please specify in detail the reasons for your request to waive the requirement to submit the application in person. 

9. Can the application be sent by post or courier?

The Consular Section does not accept applications sent by post or courier.

10. How can I appeal against the visa decision?

Every applicant has the right to file an application for review of consul's decision to refuse/annul/revoke the visa within 14 DAYS from collecting the decision. The applications should be submitted (personally or by an authorised person) at the Consular Division. There is no need for online appointment. The fee is 4 400 INR.

11. Additional queries.

If you have any further queries please write an email at newdelhi.amb.wk@msz.gov.pl or call at:

• +91 11 414 96 975,
• +91 11 414 96 904  between 2 pm and 4 pm only,
• +91 11 414 96 992  between 12 pm and 4 pm only.

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SIMPLIFIED VISA PROCEDURE FOR FAMILY MEMBERS OF EU CITIZENS

The following procedure applies to foreigners who travel to an EU Member State which is other than the EU Member State of which their family member is a citizen of or to those who are currently staying in that country.

The visa procedure for family members of EU citizens is free of charge. Persons who apply under this procedure do not need to register in the e-consulate prior to the visit.  

Under this procedure the EU citizen is defined as a citizen of an EU Member State, a citizen of an EFTA member State (Norway, Island, Lichtenstein), or a citizen of the Swiss Confederation (Switzerland). 

For the purpose of this procedure the family of an EU citizen shall include:

1. a spouse,
2. child up to the age of 21 years dependent on the EU citizen or their spouse or partner
3. parents dependent on the EU citizen or their spouse or partner

In order to apply for a visa it is necessary to supply the following documents:

1. visa application (filled-in at http://www.e-konsulat.gov.pl), printed, signed and with attached photograph
2. valid passport
3. document confirming the family relationship/s mentioned above
4. document confirming the fact that the family member is going to travel with the EU citizen or is going to join them, following the procedure mentioned above.

Visa refusal

The visa shall be refused if:

• The applicant is a person whose presence is not acceptable in the Republic of Poland according to a registry of such person;
• The stay of the applicant in the Republic of Poland may constitute danger to the national security or public order and/or public health.

The visa refusal by a consul is issued in the form of a decision. The decision of the consul can be appealed to the Minister of Foreign Affairs of the Republic of Poland.

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Legal Grounds:

1. Act on the entry, stay and exit from the territory of the Republic of Poland of citizens of EU Member States and the members of their families of 14 July 2006 (Official Journal of Laws of 11 August 2006, number 1525)*,
2. Act on Foreigners of 12 December ustawa z dnia 12 grudnia 2013 r. o cudzoziemcach (Official Journal of Laws of 30 December 2013 number 1650 with further amendments.
3. Act on Consular Law of 25 June 2015 (Official Journal of Laws of 31 August 2015, number 1274).

* This Act implements the Directive 2004/38/EC of 29 April 2004 on the right of citizens of the Union and their family members to move and reside freely within the territory of the Member States (Official Journal of the European Union of 30 April 2004).

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